Date: October 20, 2023
For questions, contact membership@vhsband.com
Required roles and description of duties:-
Door Monitor (3 volunteers): Each door monitor will be in charge of opening and closing an assigned door on campus to assist in compliance with the new regulations that all doors remain locked and fully closed at all times.
Parent Check-In & Walk Line-up (3 volunteers): As a Parent Check-In and Line Up Volunteer, you will greet and check-in senior parents, provide brief instruction and direction for the evening’s event, distribute the parent corsage & boutonniere and senior’s pin. After everyone is photographed, volunteers will be available to organize the parent lineup in alphabetical/numerical order, and proceed to walk the group up to the stadium.
Water / Snack Distribution/Clean Up (3 volunteers): This group of volunteers will distribute bottled water and snacks, transport coolers to check-in between buildings 1&2, distribute water to parents as they arrive, continue to offer water and snacks while parent wait in line, then collect trash & wipe out water coolers.
Photographer Assistant (2 volunteers): These two volunteers will ensure only seniors and parents are permitted to enter PAC for professional photography sessions.
Collect/Watch/Transport Parent Belongings (4 volunteers): This group of volunteers will collect parents’ personal belongings on carts either at check in or procession line up, and transport the carts to and from the stadium. Volunteers will monitor belongings at all times and return the carts to the band hall after the ceremony.
Distribute Senior Keepsake (2 volunteers): This pair of volunteers will stand at the end of the procession to present a senior keepsake envelope to the student/parents at the end of the ceremony procession.
End of Walk Directions (2 Volunteers): These people will hold a sign and verbally remind every senior to immediately find their letter jacket and go to the stairs at the end of the field goal for the senior group yearbook photo.
Gather/Distribute/Transfer Letter Jackets (2 volunteers): This group of volunteers will gather the letter jackets from the band hall, transport them to the end zone for the senior photo after the ceremony, then return them to the band hall after the group photo.